CHILLICOTHE SPORTSMEN’S
CLUB
AMENDED
February 11, 2003
November 9, 2004
November 13, 2007
November 11, 2008
November 10, 2009
November 11, 2014
CHILLICOTHE SPORTSMEN’S CLUB, INC. BY-LAWS
ARTICLE 1: NAME
The
name of the corporation is CHILLICOTHE SPORTSMEN’S CLUB, INC.
The principle office of the corporation shall be at the club grounds at Chillicothe, Illinois and the address shall be P.O. Box 13, Chillicothe, Illinois 61523
The
objectives of the corporation are educational, civic and social. The corporation intends to operate not for
profit to promote the propagation of wildlife, promote and encourage all
shooting sports, promote a better relationship between sportsmen and the
general public, encourage outdoor recreation and encourage compliance with the
laws of the State of Illinois and especially those relating to hunting and
shooting. Hunter’s Safety programs and
conservation projects will be encouraged to support the efforts of the Illinois
Department of Natural Resources in these areas.
The corporation will support all Law Enforcement and Military agencies
by assisting them in any manner legally possible and by providing training
facilities, shooting ranges and promotional events. The corporation shall further encourage the
development of young shooters and outdoorsmen and to develop in them love of
outdoor sports, conservation and country.
The corporation shall further foster in its members the belief in the
right of all American citizens to keep and bear arms pursuant to the Second
Amendment of The Constitution of The United States.
Section
1: Qualifications: Persons who agree to support the objectives
of the corporation shall be eligible to membership on terms prescribed by these
by-laws.
Section
2: Classes: Memberships shall be divided into the
following classes: Life, Associate Life,
Annual, Junior and Honorary.
Membership, except for voting rights, will include spouse and minor
children.
Section
3: Life Members: Life Members shall be those persons who are
designated Life Members at the time of the adoption of these by-laws. The number of Life Members shall be limited
to 100. New Life Members shall be nominated
and elected by the Board of Directors from the Associate Life Members and no
additional fee shall be required except as provided in Article 4, Sections 10
and 11, and Article 8. The membership
shall be for the life of the member and shall terminate upon their death. In the event of the sale of all or part of
the assets of the corporation, only Life Members shall share in the
distribution of the proceeds of such sale and liquidation. They shall share
equally in such proceeds based upon the number of Life Members on the date of
the distribution of the proceeds.
Section
4: Associate Life Members: Associate Life Members shall be nominated and
elected by the Board of Directors from the active Annual Membership. Except as provided in Article 4, Sections 10
and 11 and Article 8 an Associate Life Member shall retain their membership for
their natural life, without payment of additional dues. Associate Life Members shall not be entitled
to any share of the proceeds of any division of assets of the Club by the Board
of Directors. Annual members desiring to be considered for Associate Life membership
shall submit a written application, have been an Annual Member for at least two
years, have actively participated in at least one of the clubs various activities,
and be agreeable to become involved in the annual club’s operations, if so
elected. The prospective applicant
should also attend a monthly Board Meeting to answer any questions from the
Board before being voted on acceptance.
The mere payment of the annual dues and fees (work hours) does not
constitute active participation in the various club’s activities. (11/10/09)
Section
5: Annual Members: Annual Members shall be those persons
submitting a written application form and being approved for membership by the
Board of Directors. Such memberships
shall automatically terminate, without further action, if the required fees are
not paid by February 1st of each year. Any Annual Member accepted to membership on
or after January 1st in each year shall be considered a member for
the year in which selected. All former
members will be accountable for any delinquent fees owed from their previous
membership. These must be paid before
being accepted as a new current member.
(11-11-2014)
Section
6: Junior Members: Junior Members shall be any person who is a
full-time grade or high school student.
Such member shall be selected from those children who shall present a
standard club application and be accepted by the Board of Directors. Such memberships shall be for the calendar
year.
Section
7: Honorary Members: Honorary Members shall be any person elected
to that office by the Board of Directors.
Such Memberships must be renewed each year, in December, by the Board
and if not renewed, shall terminate automatically without further action on
January 1st of each year.
Section
8: Number of Members: The members of the club shall be limited to
100 Life Members, 50 Associate Life Members, an unlimited number of Annual
Members and an unlimited number of Junior and Honorary Members. The Board of Directors shall have the
authority to limit the number of Annual Memberships each year. (11-09-2004)
(11-13-2007)
Section
9: Dues and Fees: Dues and Fees of Annual and Junior Members
shall not exceed a $100 non-refundable application fee and $200 per year annual
dues. Associate Life Membership fees
shall not exceed the one-time sum of ten times the current annual amount
charged Annual Members. The Board of
directors shall set exact amount of these dues and fees for the coming
year. Any Annual Member not renewing by
February 1st will lose their membership status and will have to
re-apply as a new member. (11-11-2008)
(11-10-09) (11-11-2014)
Section
10: Work Requirements: All Members except Honorary Members, Junior
members and Life Members over the age of 65 must work a minimum of ten (10)
hours per year on a project approved by the Board of Directors with the actual
hours worked verified by a Board Member or Program Director. Any member who fails to complete their work
requirements shall pay a sum, not to exceed $20.00, for each hour not worked,
as the Board of Directors shall set each year.
The work hours to be performed for each year shall be performed in the
calendar year in question and shall not carry over. (11-14-2000) (11-11-2014)
Section
11: Assessments: The Board of directors shall have the right
to vote such assessments as the Board shall deem appropriate with the approval
of 70% of those Life Members voting, present or by written proxy, at said
meeting, after having had 15 days written notice of the upcoming vote. The assessment shall be payable within such
time as the Board of Directors shall set.
The Board shall have the right to terminate the membership of any member
not paying their assessment as provided in Article 8.
Section
12: Vote: Only Life, Associate Life, and Annual Members
shall be entitled to vote for members of the Board of Directors and on such
other matters as shall require the vote of the membership of the corporation.
Section
13: NonTransferability of
Memberships: Memberships shall not
be transferable.
Section
14: Keys: Members shall not lend nor give their keys to
non-members / children, including minor children / guests to provide Club’s
grounds access and use without the member or member’s spouse being
present. (11-09-2004)
Section
15: Related Organizations: The Chillicothe Sportsmen’s Club (CSC) is a
continuing sustaining member of both the National Rifle Association (NRA) and
the Illinois State Rifle Association (ISRA).
While membership in the NRA and / or the ISRA is NOT a requirement for
CSC membership, membership in either or both of these organizations is strongly
encouraged. These two organizations are
leaders in the ongoing efforts to protect our Second Amendment rights relating
to the ownership and use of firearms for practice, sporting events, and
hunting. (11-11-2008)
Section
1: Access by Members: There shall be at least one monthly meeting
of the Board of Directors and any member may attend that meeting, but
participation shall be by invitation of the Board. There shall also be at least one (1) meeting
a year of the general membership, so that they may be kept informed of the
corporations welfare and discuss any items of importance to the corporation.
Additional general membership meetings may be called as necessary in
accordance with Article 7, Section 5 of these by-laws.) (11/10/09)
Section
2: Examination of Records: Any member except Honorary and Junior Members
may examine any club records in order to answer any questions they have on the
corporation’s welfare after submitting a written request. The request must be honored within five (5)
business days.
Section 1: Powers
of The Board of Directors: The Board
of Directors shall manage the affairs of the corporation. The Board of Directors shall consist of 13
members and shall have entire jurisdiction over all matters pertaining to the
care of, control, use and other management of the corporation and its
finances. The Board shall have the power
to prescribe rules for the corporation and its members, to call special
meetings of the members, to fix penalties for the violation of rules by
members, to expel members as provided in Article 8 and shall approve, in
advance, all expenditures of the corporation in excess of $350 per month
by any Board member or Match Director.
(11-14-2000)
Section 2: Make Up: The Board of Directors shall consist of:
President, Vice-President, Secretary, Treasurer and nine other directors. After election by the membership, directors
may be designated by the Board to such committees as the Board shall determine,
such as Rifle, Pistol, Shotgun, Fishing, Junior Program, Social Activities,
Grounds Care and Club House maintenance and supplies.
Section 3: Requirements For Being a Director: Only Life Members and Associate Life Members
will hold positions as officers of the corporation. The position of Director is open to Life,
Associate Life and a maximum of four (4) Annual Members, two (2) to be elected
on alternate years. (11-13-2007)
Section 4: Nomination and Election: Prospective members for the Board may be
nominated by any Life, Associate Life or Annual Member before or at the Annual
meeting. Election shall be by majority
vote of those present and voting at the Annual Meeting and those so elected
shall take office January 1st.
The four officers shall serve a one (1) year term and the nine directors
shall serve two (2) year terms, with four (4) being elected for the term
beginning in the even year and five (5) for the term beginning in the odd year.
Section 5: Absence By Directors: Failure of a director to attend three (3)
regular meetings of the Board shall be cause for a vacancy in the office of
such director. A director may permit a
member to attend a board meeting in their place to express the board member’s
views on any matter before the board.
The member so attending shall not have the right to vote for the absent
board member, nor shall they be counted for purposes of a quorum. Attendance by a substitute shall not waive
the right of the Board to replace a Director for failure to attend three
meetings.
Section 6: Vacancies: Vacancies in the Board may be filled by a
majority vote of the remaining members at any regular Board Meeting. Members so elected shall hold office until
the next general election.
Section 7: Annual Report: At the Annual Meeting of the members, the
board shall give a report of the business of the corporation for the year.
Section 8: Officials: Besides the four (4) elected officers, the
Board of Directors shall have the right to appoint such other officials as
deemed necessary from time-to-time.
Section 9: Duties of President: The President shall preside at all meetings
of members and of the Board of Directors, shall be in general charge of the
day-to-day affairs of the corporation, shall be an ex-officio member of all
committees, shall serve on the financial committee and shall perform such other
duties as the Board of Directors shall from time-to-time prescribe. The President shall, with the Secretary, or
their designate, sign all written contracts of the corporation.
Section 10: Duties of Vice-President: In the absence of the President, the
Vice-President shall have the powers and shall perform the duties of the
President. He shall serve on the financial
committee, be chairman of the program committee and shall perform such other
duties, as the Board of Directors shall from time-to-time prescribe.
Section 11: Duties of Secretary: The Secretary shall keep the minutes of all
meetings of the members and Board of Directors, shall have charge of all
written records and documents of the corporation, shall handle facilities
scheduling and usage. He or His
designate shall execute all written documents of the corporation and shall
perform such other duties, as the Board of Directors shall from time-to-time
prescribe.
Section 12: Duties of Treasurer: The Treasurer shall have custody of all funds
and securities of the corporation, which funds shall be deposited in the name
of the corporation in a bank designated by the Board of Directors. The Treasurer, or designate, shall issue
checks of the corporation and shall submit a detailed report of receipts and
disbursements to the Board of Directors as required. Treasurer shall produce all financial records
for inspection when ordered to do so.
The Treasurer shall serve as chairman of the financial committee and
shall perform such other duties, as the Board of Directors shall from
time-to-time prescribe.
Section 13: Financial Committee: The Financial Committee, consisting of the
President, Vice-President and Treasurer, and/or any other person(s) invited by the
Board of Directors, shall study and make recommendations to the Board of
Directors regarding the financial affairs of the corporation.
(A) Pledge of Allegiance
to The Flag
(B)
Minutes
(C)
Treasurer’s Report
(D)
Visitor Comments/Questions
(E)
Reports of Officers and Committees
(F)
Unfinished Business
(G)
New Business
(H)
Elections or Other Special Actions
(I)
Adjournment
Section 3: Quorum: Seven Board members shall constitute a quorum
for the transaction of business at a board meeting. Less than a quorum may adjourn to another
date, hour or place.
Section 4: Board Meetings: Meetings of the Board of Directors may be
called by the President or by written notice signed by any three
Directors. All notices of meetings shall
be mailed or electronically (e-mail) notified to each and the notice shall
state the time, place and purpose of the meeting. There shall be at least one Board Meeting per
month, so that the normal business of the corporation may take place. (11-09-2004)
Section 5: Annual and Special Meetings: The Annual Meeting, for the election of Directors,
shall be set by the President and held between November 1st and
November 30th of each year.
Besides the election for the year, any changes to the by-laws may be
considered. All members shall be
notified in writing or electronically (e-mail) notified at least 15 days prior
to the Annual Meeting. Special Meetings
of the members shall be called by the President, by any five Directors, or at
the written request of 1/3 of the Life and Associate Life Members for the
purpose of changing the by-laws or other items of great importance to the
entire membership. All members must be
notified in writing or electronically (e-mail) notified at least 15 days prior
to the special meeting. All notices of
meetings shall be sent to the member at their address or electronic (e-mail)
address as it appears on the records of the corporation. (11-09-2004)
Section 6: Electronic (E-Mail) Address Notification: Members who receive all or much of their
periodic Club information via electronic (e-mail) notification versus receiving
a printed mailed copy shall be considered to be duly notified of any and all
meetings provided that the electronic (e-mail) notification is sent at least 15
days prior to the Annual or Special Meeting.
(11-09-2004)
Section 7: Monthly Newsletters:
A)
Each member is entitled to receive a monthly
newsletter.
B)
It is each member’s responsibility to timely notify
the Club Secretary whenever his/her mailing address changes and the Club
Webmaster whenever his/her electronic (e-mail) address changes.
C)
CSC will provide each member, who provides his/her
e-mail address, three (3) months of both the versions of the monthly
newsletter, e-mail and regular pre-sort standard mail version, then the e-mail
version only after 3 months unless the member specifically requests otherwise
in writing. (11-11-2008)
Section 1: General: The member is responsible for the conduct of
spouse, children and guests. The member
or member’s spouse must be present whenever any nonmember / children, including
minor children / guests are using any of the Club’s facilities. Minor children are those under the age of 18
as defined by Illinois Statute. When any
member, whether Life, Associate Life, Annual, Junior or Honorary is charged in
writing to the Board of Directors, by any other member, with a violation of any
of the by-laws of the corporation or of violating any written rule or
resolution of the Board of Directors, or with any act or conduct tending to
endanger the health or safety of any other member or tending to adversely
affect the reputation, welfare or credit of the corporation the Board of
Directors shall thereupon set a date for and conduct a hearing on such charge
or complaint. (11-09-2004)
Section 2: Notice: The member so complained against shall be
given not less than 15 days written notice of the date, place and hour of the
hearing, which notice shall include a brief statement of the charges against
the member. The notice shall be delivered
personally to the member or left with a member of their household over the age
of 10 years, or be sent by certified or registered mail, postage prepaid,
addressed to the member at their address as it appears on the records of the
corporation.
Section 3:
Appearance: The member so
complained against shall have the right to appear in person and by, or with
counsel, at such hearing, shall be entitled to examine all evidence and cross
examine all witnesses heard in support of the complaint and to offer evidence
in their defense.
Section 4: Informal Hearing: Such hearings shall be conducted in an
informal manner within such limits as shall be determined by the Board of
Directors or by the member of the Board presiding at the hearing. The corporation shall not be required to keep
a stenographic record of the hearing.
Section 5: Failure to Appear: If the member fails to appear, the Board of
Directors shall deliberate with only the Board members present, but they may
seek such legal advice as they shall desire from time-to-time. If the member is found to be guilty of the
conduct enumerated in Section 1 hereof by a majority vote of the members of the
Board of Directors present, the Board may assess any of the following penalties:
(A) A fine against the member not exceeding $100
(B) A suspension of all membership privileges of the member for a period of time not exceeding six months, or
(C) That the member be expelled from the corporation and forfeit all membership dues, benefits and privileges including the total and permanent termination of his rights as a Life, Associate Life, Annual or Honorary member. A member so expelled shall not have the right to reapply for membership in the corporation for three (3) years from the date of their expulsion and the Board of Directors shall have the right, after a review of their expulsion and membership application, to refuse to re-admit them to membership.
Section 6: Emergency Action: If the Board of Directors determines that an
emergency exists which affects the safety of the members, the credit or welfare
of the corporation, they shall have the right, by majority vote of the members
present to temporarily suspend the member in question from the membership and
from all the rights and privileges thereof, without notice to the member, until
the hearing herein provided for can be held.
Section 1: General: The Chillicothe Sportsmen’s Club Board of
Directors has the responsibility and authority to make any changes that relate
to the operational safety of the facilities and members / guest when deemed
necessary. These changes DO NOT have to written into / included in the Club’s By-Laws to be
enforceable. It is the responsibility of
each member to be familiar with these various documents and to follow the rules
provided in the posted signs at each range.
(11-09-2004)
Section
1: Amendments hereto may be made at the
Annual Meeting or a Special Meeting called for the purpose of considering such
amendments. All members shall be
notified by mail or electronically (e-mail) notified of the specific purpose,
date, time and location etc. of the meeting at least 15 days prior to the meeting. Seventy per cent (70%) of those members
voting are necessary for passage of amendments.
Changes affecting the status of Life Members MUST be approved by 70% of those Life Members voting at
said meeting. Written proxy votes will
be accepted. (11-09-2004)