CHILLICOTHE SPORTSMENíS

CLUB BY-LAWS

AMENDED

February 11, 2003

November 9, 2004

November 13, 2007

November 11, 2008

November 10, 2009

November 11, 2014

 

 

CHILLICOTHE SPORTSMENíS CLUB, INC. BY-LAWS

 

 

ARTICLE 1:NAME

 

The name of the corporation is CHILLICOTHE SPORTSMENíS CLUB, INC.

 

 

ARTICLE 2:PRINCIPLE OFFICE

 

The principle office of the corporation shall be at the club grounds at Chillicothe, Illinois and the address shall be P.O. Box 13, Chillicothe, Illinois 61523

 

 

ARTICLE 3:OBJECTIVES

 

The objectives of the corporation are educational, civic and social.The corporation intends to operate not for profit to promote the propagation of wildlife, promote and encourage all shooting sports, promote a better relationship between sportsmen and the general public, encourage outdoor recreation and encourage compliance with the laws of the State of Illinois and especially those relating to hunting and shooting.Hunterís Safety programs and conservation projects will be encouraged to support the efforts of the Illinois Department of Natural Resources in these areas.The corporation will support all Law Enforcement and Military agencies by assisting them in any manner legally possible and by providing training facilities, shooting ranges and promotional events.The corporation shall further encourage the development of young shooters and outdoorsmen and to develop in them love of outdoor sports, conservation and country.The corporation shall further foster in its members the belief in the right of all American citizens to keep and bear arms pursuant to the Second Amendment of The Constitution of The United States.

 

 

ARTICLE 4:MEMBERSHIP

 

Section 1:Qualifications:Persons who agree to support the objectives of the corporation shall be eligible to membership on terms prescribed by these by-laws.
 

Section 2:Classes:Memberships shall be divided into the following classes:Life, Associate Life, Annual, Junior and Honorary.†† Membership, except for voting rights, will include spouse and minor children.
 

Section 3:Life Members:Life Members shall be those persons who are designated Life Members at the time of the adoption of these by-laws.The number of Life Members shall be limited to 100.New Life Members shall be nominated and elected by the Board of Directors from the Associate Life Members and no additional fee shall be required except as provided in Article 4, Sections 10 and 11, and Article 8.The membership shall be for the life of the member and shall terminate upon their death.In the event of the sale of all or part of the assets of the corporation, only Life Members shall share in the distribution of the proceeds of such sale and liquidation. They shall share equally in such proceeds based upon the number of Life Members on the date of the distribution of the proceeds.
 

Section 4:Associate Life Members:Associate Life Members shall be nominated and elected by the Board of Directors from the active Annual Membership.Except as provided in Article 4, Sections 10 and 11 and Article 8 an Associate Life Member shall retain their membership for their natural life, without payment of additional dues.Associate Life Members shall not be entitled to any share of the proceeds of any division of assets of the Club by the Board of Directors. Annual members desiring to be considered for Associate Life membership shall submit a written application, have been an Annual Member for at least two years, have actively participated in at least one of the clubs various activities, and be agreeable to become involved in the annual clubís operations, if so elected.The prospective applicant should also attend a monthly Board Meeting to answer any questions from the Board before being voted on acceptance.The mere payment of the annual dues and fees (work hours) does not constitute active participation in the various clubís activities.(11/10/09)
 

Section 5:Annual Members:Annual Members shall be those persons submitting a written application form and being approved for membership by the Board of Directors.Such memberships shall automatically terminate, without further action, if the required fees are not paid by February 1st of each year.Any Annual Member accepted to membership on or after January 1st in each year shall be considered a member for the year in which selected.All former members will be accountable for any delinquent fees owed from their previous membership.These must be paid before being accepted as a new current member.(11-11-2014)
 

Section 6:Junior Members:Junior Members shall be any person who is a full-time grade or high school student.Such member shall be selected from those children who shall present a standard club application and be accepted by the Board of Directors.Such memberships shall be for the calendar year.
 

Section 7:Honorary Members:Honorary Members shall be any person elected to that office by the Board of Directors.Such Memberships must be renewed each year, in December, by the Board and if not renewed, shall terminate automatically without further action on January 1st of each year.
 

Section 8:Number of Members:The members of the club shall be limited to 100 Life Members, 50 Associate Life Members, an unlimited number of Annual Members and an unlimited number of Junior and Honorary Members.†† The Board of Directors shall have the authority to limit the number of Annual Memberships each year.(11-09-2004)(11-13-2007)
 

Section 9:Dues and Fees:Dues and Fees of Annual and Junior Members shall not exceed a $100 non-refundable application fee and $200 per year annual dues.Associate Life Membership fees shall not exceed the one-time sum of ten times the current annual amount charged Annual Members.The Board of directors shall set exact amount of these dues and fees for the coming year.Any Annual Member not renewing by February 1st will lose their membership status and will have to re-apply as a new member.(11-11-2008) (11-10-09) (11-11-2014)
 

Section 10:Work Requirements:All Members except Honorary Members, Junior members and Life Members over the age of 65 must work a minimum of ten (10) hours per year on a project approved by the Board of Directors with the actual hours worked verified by a Board Member or Program Director.Any member who fails to complete their work requirements shall pay a sum, not to exceed $20.00, for each hour not worked, as the Board of Directors shall set each year.The work hours to be performed for each year shall be performed in the calendar year in question and shall not carry over.(11-14-2000) (11-11-2014)
 

Section 11:Assessments:The Board of directors shall have the right to vote such assessments as the Board shall deem appropriate with the approval of 70% of those Life Members voting, present or by written proxy, at said meeting, after having had 15 days written notice of the upcoming vote.The assessment shall be payable within such time as the Board of Directors shall set.The Board shall have the right to terminate the membership of any member not paying their assessment as provided in Article 8.
 

Section 12:Vote:Only Life, Associate Life, and Annual Members shall be entitled to vote for members of the Board of Directors and on such other matters as shall require the vote of the membership of the corporation.
 

Section 13:NonTransferability of Memberships:Memberships shall not be transferable.
 

Section 14:Keys:Members shall not lend nor give their keys to non-members / children, including minor children / guests to provide Clubís grounds access and use without the member or memberís spouse being present.(11-09-2004)
 

Section 15:Related Organizations: The Chillicothe Sportsmenís Club (CSC) is a continuing sustaining member of both the National Rifle Association (NRA) and the Illinois State Rifle Association (ISRA).While membership in the NRA and / or the ISRA is NOT a requirement for CSC membership, membership in either or both of these organizations is strongly encouraged.These two organizations are leaders in the ongoing efforts to protect our Second Amendment rights relating to the ownership and use of firearms for practice, sporting events, and hunting.(11-11-2008)

 

 

ARTICLE 5:RIGHT OF MEMBERS

 

Section 1:Access by Members:There shall be at least one monthly meeting of the Board of Directors and any member may attend that meeting, but participation shall be by invitation of the Board.There shall also be at least one (1) meeting a year of the general membership, so that they may be kept informed of the corporations welfare and discuss any items of importance to the corporation. Additional general membership meetings may be called as necessary in accordance with Article 7, Section 5 of these by-laws.)(11/10/09)
 

Section 2:Examination of Records:Any member except Honorary and Junior Members may examine any club records in order to answer any questions they have on the corporationís welfare after submitting a written request.The request must be honored within five (5) business days.

 

 

ARTICLE 6:BOARD OF DIRECTORS

 

Section 1:Powers of The Board of Directors:The Board of Directors shall manage the affairs of the corporation.The Board of Directors shall consist of 13 members and shall have entire jurisdiction over all matters pertaining to the care of, control, use and other management of the corporation and its finances.The Board shall have the power to prescribe rules for the corporation and its members, to call special meetings of the members, to fix penalties for the violation of rules by members, to expel members as provided in Article 8 and shall approve, in advance, all expenditures of the corporation in excess of $350 per month by any Board member or Match Director.(11-14-2000)
 

Section 2:Make Up:The Board of Directors shall consist of: President, Vice-President, Secretary, Treasurer and nine other directors.After election by the membership, directors may be designated by the Board to such committees as the Board shall determine, such as Rifle, Pistol, Shotgun, Fishing, Junior Program, Social Activities, Grounds Care and Club House maintenance and supplies.
 

Section 3:Requirements For Being a Director:Only Life Members and Associate Life Members will hold positions as officers of the corporation.The position of Director is open to Life, Associate Life and a maximum of four (4) Annual Members, two (2) to be elected on alternate years.(11-13-2007)
 

Section 4:Nomination and Election:Prospective members for the Board may be nominated by any Life, Associate Life or Annual Member before or at the Annual meeting.Election shall be by majority vote of those present and voting at the Annual Meeting and those so elected shall take office January 1st.The four officers shall serve a one (1) year term and the nine directors shall serve two (2) year terms, with four (4) being elected for the term beginning in the even year and five (5) for the term beginning in the odd year.
 

Section 5:Absence By Directors:Failure of a director to attend three (3) regular meetings of the Board shall be cause for a vacancy in the office of such director.A director may permit a member to attend a board meeting in their place to express the board memberís views on any matter before the board.The member so attending shall not have the right to vote for the absent board member, nor shall they be counted for purposes of a quorum.Attendance by a substitute shall not waive the right of the Board to replace a Director for failure to attend three meetings.
 

Section 6: Vacancies:Vacancies in the Board may be filled by a majority vote of the remaining members at any regular Board Meeting.Members so elected shall hold office until the next general election.
 

Section 7:Annual Report:At the Annual Meeting of the members, the board shall give a report of the business of the corporation for the year.
 

Section 8:Officials:Besides the four (4) elected officers, the Board of Directors shall have the right to appoint such other officials as deemed necessary from time-to-time.
 

Section 9:Duties of President:The President shall preside at all meetings of members and of the Board of Directors, shall be in general charge of the day-to-day affairs of the corporation, shall be an ex-officio member of all committees, shall serve on the financial committee and shall perform such other duties as the Board of Directors shall from time-to-time prescribe.The President shall, with the Secretary, or their designate, sign all written contracts of the corporation.
 

Section 10:Duties of Vice-President:In the absence of the President, the Vice-President shall have the powers and shall perform the duties of the President.He shall serve on the financial committee, be chairman of the program committee and shall perform such other duties, as the Board of Directors shall from time-to-time prescribe.
 

Section 11:Duties of Secretary:The Secretary shall keep the minutes of all meetings of the members and Board of Directors, shall have charge of all written records and documents of the corporation, shall handle facilities scheduling and usage.He or His designate shall execute all written documents of the corporation and shall perform such other duties, as the Board of Directors shall from time-to-time prescribe.
 

Section 12:Duties of Treasurer:The Treasurer shall have custody of all funds and securities of the corporation, which funds shall be deposited in the name of the corporation in a bank designated by the Board of Directors.The Treasurer, or designate, shall issue checks of the corporation and shall submit a detailed report of receipts and disbursements to the Board of Directors as required.Treasurer shall produce all financial records for inspection when ordered to do so.The Treasurer shall serve as chairman of the financial committee and shall perform such other duties, as the Board of Directors shall from time-to-time prescribe.
 

Section 13:Financial Committee:The Financial Committee, consisting of the President, Vice-President and Treasurer, and/or any other person(s) invited by the Board of Directors, shall study and make recommendations to the Board of Directors regarding the financial affairs of the corporation.

 

 

ARTICLE 7:MEETINGS
 

Section 1: Rules:Robertís Rules of Order shall govern the conduct of all meetings.
 

Section 2:Order of Business:The order of business at all meetings shall be:

 

††††††††††††††††††††††† (A) Pledge of Allegiance to The Flag

(B)   Minutes

(C)   Treasurerís Report

(D)  Visitor Comments/Questions

(E)   Reports of Officers and Committees

(F)   Unfinished Business

(G)  New Business

(H)   Elections or Other Special Actions

(I)     Adjournment

 

Section 3:Quorum:Seven Board members shall constitute a quorum for the transaction of business at a board meeting.Less than a quorum may adjourn to another date, hour or place.
 

Section 4:Board Meetings:Meetings of the Board of Directors may be called by the President or by written notice signed by any three Directors.All notices of meetings shall be mailed or electronically (e-mail) notified to each and the notice shall state the time, place and purpose of the meeting.There shall be at least one Board Meeting per month, so that the normal business of the corporation may take place.(11-09-2004)
 

Section 5:Annual and Special Meetings:The Annual Meeting, for the election of Directors, shall be set by the President and held between November 1st and November 30th of each year.Besides the election for the year, any changes to the by-laws may be considered.All members shall be notified in writing or electronically (e-mail) notified at least 15 days prior to the Annual Meeting.Special Meetings of the members shall be called by the President, by any five Directors, or at the written request of 1/3 of the Life and Associate Life Members for the purpose of changing the by-laws or other items of great importance to the entire membership.All members must be notified in writing or electronically (e-mail) notified at least 15 days prior to the special meeting.All notices of meetings shall be sent to the member at their address or electronic (e-mail) address as it appears on the records of the corporation.(11-09-2004)
 

Section 6:Electronic (E-Mail) Address Notification:Members who receive all or much of their periodic Club information via electronic (e-mail) notification versus receiving a printed mailed copy shall be considered to be duly notified of any and all meetings provided that the electronic (e-mail) notification is sent at least 15 days prior to the Annual or Special Meeting.(11-09-2004)
 

Section 7:Monthly Newsletters:

 

A)    Each member is entitled to receive a monthly newsletter.

B)    It is each memberís responsibility to timely notify the Club Secretary whenever his/her mailing address changes and the Club Webmaster whenever his/her electronic (e-mail) address changes.

C)    CSC will provide each member, who provides his/her e-mail address, three (3) months of both the versions of the monthly newsletter, e-mail and regular pre-sort standard mail version, then the e-mail version only after 3 months unless the member specifically requests otherwise in writing.(11-11-2008)

 

 

ARTICLE 8:EXPULSION, SUSPENSION AND DISCIPLINE

 

Section 1:General:The member is responsible for the conduct of spouse, children and guests.The member or memberís spouse must be present whenever any nonmember / children, including minor children / guests are using any of the Clubís facilities.Minor children are those under the age of 18 as defined by Illinois Statute.When any member, whether Life, Associate Life, Annual, Junior or Honorary is charged in writing to the Board of Directors, by any other member, with a violation of any of the by-laws of the corporation or of violating any written rule or resolution of the Board of Directors, or with any act or conduct tending to endanger the health or safety of any other member or tending to adversely affect the reputation, welfare or credit of the corporation the Board of Directors shall thereupon set a date for and conduct a hearing on such charge or complaint.(11-09-2004)
 

Section 2:Notice:The member so complained against shall be given not less than 15 days written notice of the date, place and hour of the hearing, which notice shall include a brief statement of the charges against the member.The notice shall be delivered personally to the member or left with a member of their household over the age of 10 years, or be sent by certified or registered mail, postage prepaid, addressed to the member at their address as it appears on the records of the corporation.
 

Section 3:Appearance:The member so complained against shall have the right to appear in person and by, or with counsel, at such hearing, shall be entitled to examine all evidence and cross examine all witnesses heard in support of the complaint and to offer evidence in their defense.
 

Section 4:Informal Hearing:Such hearings shall be conducted in an informal manner within such limits as shall be determined by the Board of Directors or by the member of the Board presiding at the hearing.The corporation shall not be required to keep a stenographic record of the hearing.
 

Section 5:Failure to Appear:If the member fails to appear, the Board of Directors shall deliberate with only the Board members present, but they may seek such legal advice as they shall desire from time-to-time.If the member is found to be guilty of the conduct enumerated in Section 1 hereof by a majority vote of the members of the Board of Directors present, the Board may assess any of the following penalties:

 

(A)   A fine against the member not exceeding $100

(B)   A suspension of all membership privileges of the member for a period of time not exceeding six months, or

(C)   That the member be expelled from the corporation and forfeit all membership dues, benefits and privileges including the total and permanent termination of his rights as a Life, Associate Life, Annual or Honorary member.A member so expelled shall not have the right to reapply for membership in the corporation for three (3) years from the date of their expulsion and the Board of Directors shall have the right, after a review of their expulsion and membership application, to refuse to re-admit them to membership.

 

Section 6:Emergency Action:If the Board of Directors determines that an emergency exists which affects the safety of the members, the credit or welfare of the corporation, they shall have the right, by majority vote of the members present to temporarily suspend the member in question from the membership and from all the rights and privileges thereof, without notice to the member, until the hearing herein provided for can be held.

 

 

ARTICLE 9:CLUB POLICIES /PROCEDURES / SUPPLEMENTAL RULES AND REGULATIONS

 

Section 1:General:The Chillicothe Sportsmenís Club Board of Directors has the responsibility and authority to make any changes that relate to the operational safety of the facilities and members / guest when deemed necessary.These changes DO NOT have to written into / included in the Clubís By-Laws to be enforceable.It is the responsibility of each member to be familiar with these various documents and to follow the rules provided in the posted signs at each range.(11-09-2004)

 

 

ARTICLE 10:AMENDMENTS

 

Section 1:Amendments hereto may be made at the Annual Meeting or a Special Meeting called for the purpose of considering such amendments.All members shall be notified by mail or electronically (e-mail) notified of the specific purpose, date, time and location etc. of the meeting at least 15 days prior to the meeting.Seventy per cent (70%) of those members voting are necessary for passage of amendments.Changes affecting the status of Life Members MUST be approved by 70% of those Life Members voting at said meeting.Written proxy votes will be accepted.(11-09-2004)